Fill in each block as you confirm details. Leave blanks for items still TBD — the prompts remind you what to ask.
Eve / Rehearsal
Location
NotesBring all decor?
Morning — Getting Ready
Location
H&M vendor
H&M list (in order)
Who handles food?Someone needs to be in charge
Florist delivers to
Items delivered
Photographer
Who helps bride dress
Videographer
Ceremony
Transportation
Officiant
Musicians
Processional song(s)One per group or one overall?
Bride's entrance song
Recessional song
Unity ceremony?
Recessional extras
Who brings license
Witness 1
Witness 2
License goes to
Shot list provided?Collect all family groupings before day-of
Cocktail Hour
Bar type
Alcohol provided byOften splits between couple + venue
Ice provided by
Cups & napkins by
Specialty drinks?
Food served
Couple attending?If no, designate who brings them food + drinks
Music / DJ
Reception
Intro order
Couple introduced as
Intro songsConfirm each song with DJ before day-of
SongMust confirm with couple
Dance 1
Dance 2
Style
Tables released by
Couple's mealsBrought directly to couple — confirm what they want
Kids meals?
Dietary restrictions
Blessing before dinner?
Speaker orderCaterer must pour champagne before this starts
Champagne by
Baker
Saving top tier?
Who cuts + serves
Guests watch?
Opener song
Bouquet song
Garter song
Last song
Couple departs how
Cards & gifts to
Decor to
Leftover food/cake to
Vendor returns needed
Venue clear by
Venues
Ceremony venue
Reception venue
Photography & Video
Photographer
Videographer
Photobooth (if applicable)
Music
Ceremony musicians
DJ
Beauty, Florals & Officiant
Hair & makeup
Florist
Officiant
Food, Cake & Logistics
Caterer
Baker / cake
Rentals (dance floor, drape, chairs)
Transportation
Use the dropdowns to assign who provides each item. Add a note where needed. Anything left blank is your flag to follow up.
Ceremony
Chairs
Arbor / arch
Aisle decor (flowers, petals)
Flower girl basket & petals
Reserved seating sign
Welcome sign + easel
Recessional extras
Table & water for guests
Cocktail hour
Bar setup
Alcohol
Ice
Water & mixers
Cups & napkins
Cocktail table linens
Floral arrangements / vases
Welcome table
Table linen
Card box
Guest book + pens
Seating chart sign
Photos on display
Reception tables
Tables
Chairs
Chair decor
Table linens
Napkins
Centerpieces
Chargers
Plates, silverware, cups
Champagne flutes
Champagne
Table numbers
Guest favors
Pipe & drape
Dance floor
Sweetheart table
Table
Chairs
Linen
Floral arrangement
Cake table
Table
Linen
Cake stand
Cake topper
Cutting utensils
Personal florals
Bridal bouquet
Bridesmaid bouquets
Groom boutonniere
Groomsmen boutonnieres
Flower girl petals / basket
Parent corsages / boutonnieres
The couple
Partner 1
Partner 2
Introduced as
Wedding party — processional order List in walking order
Flower girl / ring bearer
Name + age
Sits with after
Walking song
Family — front row seating
Left side
Right side
Speeches — reception order
Marriage license signing
Who brings license
Witness 1
Witness 2
License goes to
Must be photographed?
Check off as you confirm each item. Everything here comes from real planning gaps — don't skip any of them.
Questions to ask the couple
Who is handling food / breakfast for the bridal party on wedding morning?
What are your preferred drinks during cocktail hour? Will the bar have everything needed?
Which appetizers should we save for you from cocktail hour?
What are your preferred dinner meals? (Brought directly to you at the reception)
Will you attend cocktail hour or go straight to portraits / a private moment?
Do any guests have dietary restrictions or allergies?
Is there a blessing before dinner? If yes, who leads it?
Are you saving the top tier of the cake?
How are you getting home / where are you staying after the reception?
Who is taking the cards & gifts, decor, and leftover food/cake?
Is there anything you'd like us to hand out to vendors on day-of?
Flower girl: where does she sit after walking? (If applicable)
Do you want an unplugged ceremony announcement?
Songs to confirm
Processional song(s) — one per group or one overall?
Bride's / partner's entrance song
Recessional song
Grand intro songs — party entrance + couple entrance
First dance song
Parent dance songs (one per dance)
Open dance floor opener
Bouquet toss song
Garter toss song (if applicable)
Last dance song
Logistics to lock in
All vendor contacts confirmed and saved in your phone
Marriage license — confirmed who brings it and who keeps it
Family photo shot list collected from couple (all groupings)
Vendor meal count confirmed (photo, video, DJ, photobooth, coordinators)
Transportation schedule confirmed with driver
Florist — confirmed what gets returned after wedding and who does it
Bustle — who helps bride? Practice at final fitting if possible
Ring holder confirmed (usually best man)
Champagne pour timed before speeches — confirmed with caterer
All TBD items in Decor tab resolved
Couple departure essentials confirmed: room key, phone, wallet, purse
Rehearsal — designated person responsible for bringing all decor
All songs sent to DJ in advance and confirmed
All couples saved in your browser. Click a couple to load their file, or export individual files from here.
Use Export in the top bar to save the current couple's data as a .json file. Use Import to load a saved file.